Special Event Permit – Guidelines, Tips & Process
DEADLINES:
GUIDELINES:
Beer or alcohol - if SOLD, a permit must be obtained by contacting the City Clerk’s office (City Hall, 819 1st Avenue South). The process will take up to 30 days and requires council action. Permission to sell keg beer will require approval from the Parks Director. Map of venue will need to be provided with perimeter boundaries designated for the serving area as well as measures used to manage alcohol consumption at the event. If tap beer is sold, then adequate hand-washing stations must be provided. All draft beer cups are for one-time use and must never be refilled.
Garbage - All garbage must be removed from site by event organizer.
Inflatable Play Attractions - (i.e. bouncy houses or jumping pits/slides) are not allowed on public property.
Insurance - Certificate of Insurance naming the City of Fort Dodge as an additional insured must be provided upon filing ALL permit requests.
Park hours are dawn to 10:30 pm. All events held in public facilities must follow park rules including hours unless approved by Parks, Recreation and Forestry Director.
Parking - Plan on appropriate spaces including provision for handicap parking for all large events.
Payment - invoices will be sent upon conclusion of the event. Payment should be done within 30 business days.
Restrooms - If events are held on public property, appropriate restroom facilities must be provided. If not available on site, a minimum of two (2) portable restrooms per 1000 attendees for non-alcohol events or four (4) per 1000 attendees if alcohol is served is required.
Signs - Advertising your event may not be placed in the public right-of-way without prior authorization.
Smoking areas - Events must adhere to the State of Iowa Smoke-Free
Street closure - All road/street closures are evaluated and approved by the FD Police Department. This decision will be made taking in all aspects and effects of the closure; including event attendees and the public.
Street/pavement markings - No markings (paint) of any kinds are permitted on city streets, sidewalks or alleys.
Tents - Usage of tents is permitted, but size and design of tent may require inspection by the FD Fire Department.
Food Licensing - Those providing food to patrons must inquire about a temporary or annual food license, for more information visit www.dia.iowa.gov/food-consumer-safety.
Block Parties - Those organizing a neighborhood block party will need proper street/road closure equipment and permit approval. Equipment can be rented from the City or provided on one’s own.
Food Trucks - The “Mobile Food Unit Operation Guide” is a great resource on the above website, utilize its FAQ for additional information.
SITE PLAN AND RUN/BIKE/WALK ROUTE MAP INFORMATION:
An event site plan (map) for those events over 500 attendees OR route map for any runs/bike rides must be submitted with the application in order to be considered. The following elements that pertain to this event include:
SPECIAL NOTES REGARDING FOOD/BEVERAGE BOOTHS AND TENTS:
SPECIAL NOTES REGARDING FIREWORKS OR OTHER PYROTECHNICS: